Physical Inventory Services

Inventory Tech

NYT, Inc. burst on the scene in 1998, quickly becoming a reliable technology partner for organizations in need of above-board physical inventory services. Today, we continue to offer top-notch services in the long-term asset management field, in addition to providing organizational expertise on how to efficiently track any asset throughout the entirety of its life cycle. With our affordable, custom-built, state-of-the-art software system, supported by our talented team of highly trained professionals, NYT provides enhanced visibility and control for businesses that need meticulous management of their assets. Whether essential, everyday items or high-dollar, sensitive valuables such as scientific, medical, and/or administrative equipment, we expertly track it, which has made NYT and our smart logistics solutions the preferred choice for the National Institutes of Health, as well as many other valuable clients, over the past 20 years.

PCO

NYT brings over 25 years of direct experience in providing outstanding PCO support to the NIH. We have a unique specialization in the delivery of PCO services, using a proven process to expertly identify and train talent to successfully fill all NIH levels of PCO support. We understand that every Institute has unique needs, so we work closely with each to tailor-make a program that meets their specific requirements. Our goal is to create a strategic thought partnership to deliver a better, faster, and easier PCO hiring experience for the NIH manager. Our DPM, with over 25 years of direct experience in NIH property management and inventory, is an invaluable resource in this process. Our team of experts currently support multiple ICs, including NCI, NIDDK, NICHD, ORS/ODORFD, CSR, and NLM, thanks to our deep proficiency in NIH systems and databases, including NBS Sunflower, nVision, POTs, Service Now, NPMP, JamF, Big Fix, and the Power BI Inventory Dashboard.

Not to mention, our outstanding staffing and retention rate (96+) means most of our employees average more than nine years of service within the NIH. This is a testament to our ability to recruit, mentor, and retain highly qualified and experienced staff in this field. It is also key to NYTs stability and continuity here, as it ensures our employees have the acumen, drive, and discipline to excel at all PCO responsibilities, as it provides a constant training ground for our staff as they grow. A situation that creates a win-win for both the NIH and NYT, as it produces a deeper understanding of what’s needed to succeed in this arena.

Warehousing Services

NYT provides onsite warehousing at the NCI Central Receiving Warehouse at 1029 E. Gude Dr, Suite 100, Rockville, MD. NYT helped and continues to help this Institute (NCI) design, install, organize, and optimize its 10,000-square- foot climate-controlled, secure central receiving warehouse in Gaithersburg, MD. Our processes were and are integral to this institute’s efforts to establish a new inventory framework that facilitates the arrival of new government- furnished, high-dollar, or highly sensitive IT assets while tracking property throughout the entirety of its life cycle. Our team successfully navigates the hundreds of new IT assets received monthly on top of the more than 2000+ accountable IT assets already in stock at this location. These specialized techniques allow its IT Help Desk to surplus older IT assets and efficiently retire them when needed, which is essential to accurate record-keeping in this field.

Experience with NCI consists of transportation, receipt, storage of government materials, and other shipping services of designated inventory between local warehouses and other locations nationwide, as needed. Distribution services follow documented processes and procedures and are often performed in conjunction with NIH, NCI, or other government mailing procedures, as well as warehouse storage and physical and electronic inventory processes and procedures. NYT/PCOs are responsible for physical equipment, documentation, electronic equipment, and other designated property that arrives at and leaves the warehouse.

Warehouse services focus on timeliness, accuracy, and the safe arrival of material. The contract covers handling and managing property delivered from a manufacturer or Accountable User/Sub-Custodian/Logistics/IT, stored, and leaves the warehouse for delivery to an Accountable User, manufacturer for repair/replacement, re-utilization by another IC, or for surplus. Our work with NCI’s Central Receiving Warehouse positively impacts the procurement professionals, the IT Help Desk, and the property management specialists’ ability to communicate and function effectively and efficiently as a team in this environment, which is crucial to its long-term success.

NYT’s process design services result in streamlined, controlled procedures that minimize risk and maximize this warehouse’s efficiency, effectiveness, and resource management, magnifying its ability to track extensive inventories successfully.